Academic Program Support Specialist Wanted In Salt Lake City

Published 2017-12-18
Expires 2019-06-15
ID #10564
Academic Program Support Specialist Wanted In Salt Lake City
United-states, Utah, Salt Lake City,
Published December 18, 2017

Job details:

Job type: Full time
Occupation: Academic program support specialist

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Requisition Number: PRN15941B

FLSA Code: Nonexempt

Patient Sensitive Job


Standard Hours per Week: 40

Full Time or Part Time?: Full

Shift: Day

Work Schedule Summary

Monday thru Friday 8-5

Academic Affairs

Department: 00131 - Aerospace Studies Department
/>Location: Campus

City: Salt Lake City, UT

Pay Rate Range: 14.00
to 15.38

Close Date: 01/04/2018

Open Until Filled: No


The Academic Program Support Specialist serves as a University of Utah employee who acts as a conduit between the Air
Force Reserve Officer Training Corps (ROTC) Aerospace Studies and the College of Behavioral Science. Employee
works within the Air Force ROTC building on a daily basis. Serves as continuity for the class="caps">ROTC staff- typically the Commander and Air Force Staff depart every three years. Accounting and billing skills are
quite helpful. Utilization of Outlook Calendar, scheduling meetings between the staff and students, office familiarity, ordering and paying
for annual supplies, issuance of student uniforms, and assistance with student folder reviews.


  • Monthly reconcile the General Ledger and the APSS account (POW/ class="caps">MIA account)
  • Assists with student folder reviews, creating new folders
  • Obtain account information from
    Weber University
  • Monthly reconcile AFA and IUF accounts by obtaining the bank
  • Email phone bills to NCO (staff) for reimbursement
  • Pay bills (water, Interform, and
    any others that need paying)
  • Print transcripts when necessary department copies only for U of U
  • Make sure the class
    schedules are correct in CLSS
  • Keep track and mark Detachment purchases- balance ledger
  • Order
    purchases in UShop as needed
  • Assist with student uniform distribution/tracking in WINGS ( class="caps">ROTC website)
  • Submit Affiliate forms when required (new AF hire)
  • When a new Department Chair
    (Commander) is hired you have to do an ePAF so he can sign on deposits and other U required items
  • Pay for class="caps">TRAX passes every August
  • Submit an invoice form Commuter Services to Weber for parking passes in June

  • Keep track of number of Detachment personnel for Microsoft licenses
  • Assist students with class issues, registering for class="caps">ROTC
  • Check in individuals wanting information on the program
  • Send annual awards letters to sponsoring
  • Make contact with the District 5 people for repairs and work on D wing
  • Responsible for all keys to the
  • Schedule High School Scholarship Interviews
  • Answer phones and greet visitors

This job description
is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of
employees assigned to the job.

Minimum Qualifications

Three years of general office experience, one of which in an
academic setting; and demonstrated human relation and effective communication skills required. College coursework in a related area is

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the
position description.

Type: Benefited Staff

Additional Information

The University of
Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable
federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or
ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran's status, status as a
qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities,
women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans' preference is extended to
qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting,
email: [email protected] or call 801-581-2300. Reasonable
accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for
further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S.
Presidents Cr., Rm 135, (801) 581-8365 (V/TDD), email: target="_blank">[email protected].

The University is a participating employer with Utah Retirement Systems ("URS"). To be
eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to
the URS retirement plan and other employees with prior URS service, may elect to enroll
in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not,
individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits
Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University's Benefits Department at
(801)581-7447 for information.

This position may require the successful completion of a criminal background check and/or drug

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