Overview
Description: Position at English College Dubai LLC
Job Title: EXAMINATIONS OFFICER
Department: SECONDARY
Reports to: HEAD OF SECONDARY
Direct Reports: NA
Main Duties & Responsibilities
This is not an exhaustive list of all duties and responsibilities.
In relation to students: Manage the administration, organisation and smooth running of all external examinations (including GCSE and GCE) for the Winter and Summer terms of each academic year;
Assist the SLT to issue GCSE and GCE examination results on Summer Results Days;
Process all students for Estimated Entry and Full Entry for each exam session, liaising with appropriate SLT and Heads of Year (Ho Ys);
Assist students with examination queries and issues.
In relation to teachers: Distribute examination materials including curriculum updates, information sheets, mark schemes, examiners reports, coursework record sheets and actual papers to SLT and Ho Ds;
Distribute publications and booklets; coordinate purchase and payment;
Liaise with Director of ACE for special requirements/consideration and inform exam boards of centre-based extra time allowances;
Oversee Ho Ds arrangements for external moderation where needed;
Provide information for HOYs of Sixth Form and Year 11 regarding I/GCSE and GCE issues;
Assist staff with examination questions and issues as required.
In relation to parents: Produce information and payment forms for each exam session and process invoicing;
Be the first point of contact for parental enquiries about external examinations;
In relation to examination boards: Liaise with CIE UK and regional offices, Edexcel Regional/London Offices, WJEC UK Office and British Council; liaise with board accounts regarding invoicing, examination and moderation fees;
Apply for examination timing changes and clashes; coordinate with CIE and Edexcel Regional Advisor regarding INSET provision;
Process Post-Result issues (access to scripts, clerical checks and remarks) with correct paperwork for students, parents and exam boards;
Process late entries, tier changes and student detail changes; process and return predicted grade sheets.
In relation to SLT: Produce a combined timetable for each exam session; coordinate with HOSS and SIMS for exam rooming, timings and invigilation;
Ensure staff are aware of general exam regulations and invigilation requirements.
In relation to the whole School: Process and secure examination stationery and papers on arrival; ensure admin team set up exam rooms with seating, labeling, stationery, regulations, attendance registers and seating plans for each session; ensure security of all exam material before and after each exam; package and process scripts and coursework by required deadlines; coordinate payments with CIS Accounts and examination boards; keep a central record of correspondence with external examination boards;
Prepare timetables for external invigilators as appropriate.
Other duties as assigned by the Line Manager and/or Principal.
Person Specification
Qualifications and related Experience
Good honors degree.
Related experience of at least 3 years.
Previous leadership experience is preferable but not essential.
Experience of sustaining and improving outcomes.
Competencies
Skills & Abilities
Honesty, integrity, transparency, fairness.
Flexibility, reflection, and willingness to learn.
Team player, capable of sharing workload; lifelong learner; receptive to feedback.
Strategic thinking, systems orientation, attention to detail, and high standards.
Proactivity in identifying and solving issues; ability to propose practical solutions.
Knowledge
Strong written and verbal communication; excellent time management and organisation;
Ability to work quickly, effectively and calmly while complying with statutory regulations and deadlines;
Knowledge of relevant education legislation and developments in the UK and UAE (Dubai) and understanding of leading in a climate of change.
Leadership Competencies
Leadership: Collaboration, problem-solving, and relationship-building.
Learning & Getting Better: Commitment to learning and development with feedback.
Leading & Inspiring Others: Support and inspire students and staff to perform their best.
Understanding People; Influencing & Communication; Strategy & Innovation; Agile; Strategic Commercial & Financial Awareness.
Delivering Results: Outcome-driven, resilient, planning and decision-making; focus on KPIs.
Community Focus; Integrity & Ethics; Diversity & Equality.
Safeguarding Statement
The English College and ISP are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures and satisfactory Criminal Background Checks or equivalent covering the previous 10 years employment history.
ISP is committed to strengthening our inclusive culture by identifying hiring, developing and retaining high-performing teammates regardless of gender, ethnicity, age, disability, status, neurodivergence, socioeconomic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.
Required Experience: Unclear Seniority
