Grants & Contracts Specialist Wanted In Baltimore

Published 2017-12-20
Expires 2019-06-19
ID #11014
Grants & Contracts Specialist Wanted In Baltimore
United-states, Maryland, Baltimore,
Published December 20, 2017

Job details:

Job type: Full time
Occupation: Grants & contracts specialist

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Role/Level/Range: ATP/3/PB
Starting Salary Range: Commensurate with Experience
Employee group: Full Time
Schedule: M-F;
8:30 am- 5:00 pm
Employee subgroup: Non-Exempt
Location: Baltimore, MD
Department name:Physics and Astronomy
area: Krieger School of Arts & Sciences

Position Overview

Specialist will provide entry level
professional sponsored funds management for more than 80% of time. While this role may assist with pre-award proposal preparation, the
primary goal of this position has responsibility for post-award functions that includes, but may not be limited to assisting with: budget
preparation account maintenance and oversight, billing/invoicing, reporting, and closeout. May provide non-complex preparation assistance
and support related to grant application procedures. While this role may assist with some aspects of non-sponsored funds (general funds and
gifts), the primary goal of this position is to support the timely, effective and efficient functioning of sponsored funding. This is a
non-exempt position.

Job Scope/Complexity:

Employees in this role function independently when working
on less complex grants and contracts responsibilities. General proficiency with grant/contract preparation and management is expected. The
Specialist has some involvement with more complex grant management, under the direction and oversight of a more senior member within the
research function.

Types of sponsored awards for which the position is responsible:

This position
assists with pre- and post- award support responsibilities for simple to moderately complex grants/contracts, including those from NIH, NSF,
DOD and NASA. These grants, contracts and awards may involve moderate budgets, Foundation grants and Sub-awards from other institutions on
their federal pass-through grants.

Primary Duties and Responsibilities:

  • Partner with
    departmental faculty and/or budgetary staff toward the planning and development of application submissions to various federal offices,
    private agencies/foundations and commercial companies. May work with representatives from Divisional Research Administration, under the
    guidance of more senior members on the departmental research team.
  • Serve as liaison between research units, central offices and
    funding agencies for grants of moderate complexity.
  • Ensure compliance in all other areas related to grant and contract management,
    including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of
    interest, etc.
  • Maintain ongoing updates and communications related to current grants and contracts, this includes
    regular auditing and reporting to principal investigators and research management. May assist with closeouts as needed.

  • Support all relevant post-award responsibilities, as requested by senior members of the grants & contracts team, including account
    reconciliation, effort reporting, cost transfers, paying invoices, closeouts and related faculty support.
  • Pro-actively ensures
    spending is compliant in accordance with institutional and sponsor regulations, terms, and conditions prior to transaction processing.

  • Initiate, log, and track spending.
  • Coordinate and execute events for sponsored programs including budget preparation; vendor
    and venue selection.
  • Provide instruction, preparation assistance and support related to grant application procedures, at the
    direction of the Sr. Grants and Contracts Analyst and/or Grants and Contracts Manager.
  • Review budgets and related justification for
    appropriateness and completeness of content. Ensures that all applicable and indirect costs have been applied. Involves more senior members
    of the research team for direction, as needed.
  • Coordinate related details for all assigned grant submissions to ensure timeliness
    and accuracy.
  • Assist with award setup details, after grant number is assigned.


Bachelor's degree required, with 1 year of administrative/budgeting experience. Additional education may substitute for required
experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency

JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may
substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where
equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience
required for the respective job.

Special Skills/Knowledge:

  • General knowledge of accounting
    and budgeting theory and practices required. General knowledge and understanding of The Johns Hopkins University accounting system and
    related fiscal offices preferred.
  • Ability to understand when additional direction/expertise is needed on matters of complexity.
    Able to make decisions on a daily basis, within pre-determined guidelines and parameters.
  • Ability to work with flexibility on
    several tasks simultaneously and to meet various concurrent deadlines.
  • General understanding of external Federal Guidelines and
    procedures regarding grants and contracts.

The successful candidate(s) for this position will be subject to a pre-employment
background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance
or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at href="mailto:[email protected]" target="_blank">[email protected]. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require
all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza
vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving
community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella
(chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include
documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing.
Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who
provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these
diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job
Postings are updated daily and remain online until filled.

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Facility />Homewood Campus

Personnel Area
School of Arts & Sciences

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