Grants & Contracts Analyst Wanted In Baltimore

Published 2017-12-18
Expires 2019-06-16
ID #10609
Grants & Contracts Analyst Wanted In Baltimore
United-states, Maryland, Baltimore,
Published December 18, 2017

Job details:

Job type: Full time
Occupation: Grants & contracts analyst

⇐ Previous job

Next job ⇒     


Classified title: Grants & Contracts Analyst

Role/Level/Range: ATP/3/PC

Starting Salary Range: $49,216 - $67,735; commensurate with experience

Employee group: Full

Employee subgroup: Exempt

Schedule: M - F, 8:30 - 5:00

615 N. Wolfe St. Baltimore, MD 21205

Department: Population, Family & Reproductive Health

Personnel Area: School of Public Health

General Summary/Purpose

As a member of the
Gates Institute finance team under the Department of Population, Family & Reproductive Health, the Grant & Contracts Analyst will be
responsible for the management of sponsored awards performing all financial functions from pre-award to post-award. This position will
provide support to various groups and individuals within the Institute who rely and benefit from financial information to make informed
business decisions through financial analysis (i.e. current policies and processes, actual performance vs. budget) and be responsible for
the preparation of financial data to management; as well as sponsors.

Specific Duties/Responsibilities

  • Management of all financial and compliance aspects of the award.
  • Monitor award balances and take timely action to ensure
    that there is always sufficient funding for implementation and immediately notify the Grant & Contracts Manager of any issues.

  • Ensure the necessary prior approvals from Sponsors are met prior to incurring costs.
  • Monthly account reconciliations with
    quarterly financial reviews by program team (reviews will take place more frequently if issues are identified).
  • Compliance
    oversight of Partners and JHU team.
  • Overseas cash management (periodic analysis of operational compliance and performance) .

  • Travel oversight.
  • Procurement processing and management.
  • Annual Workplan budgeting for sponsor annual reporting to
    plan for future years of the project / actively provide guidance and planning for annual workplan to include an analysis of historical
    spending patterns and estimate of future expenditures.
  • Prepare detailed budget tracking tool and work with Partner's finance
    managers to gather financial data in response to projected balances from use of cash burn rates to inform program teams on expenditures and
    balances / using this data, prepare a financial analysis for the teams making programmatic decisions.
  • Budget tracking and
  • Quarterly forecasting.
  • Monitor program assets and equipment / Maintain asset register for domestically made
    purchases of equipment with a value of $5,000 and $500 or greater for Contracts.
  • Liaise with partners to ensure tracking of locally
    procured equipment / ensure all source origin and approval requirements are adhered to.
  • Manage staff salary allocations on award
    and make timely adjustments as needed.
  • Process, review and approve all transactions including wire transfer requests; online
    payments; purchase orders and subrecipient documentation -ensure the requests are within established Policies and Procedures and terms of
    the Sponsor agreement.
  • In the cases of the Bill & Melinda Gates Foundation funded projects, be familiar with reporting
    requirements and develop budgets and tools with those requirements in mind.
  • Provide accounting and financial guidance to JHU
    project team members and partner finance managers.
  • Meet the published closing and reporting schedules for projects.

  • Actively participate in subrecipient monitoring, including: review company profile, audits, financial statements for items of risk /
    complete risk assessment tool.
  • Work with program team to determine appropriate terms and conditions for sub
  • Responsible for independently deciding for program staff the proper financial and contractual procedures to
    follow / The contractual decisions are particularly difficult and critical because they involve complex legal and regulatory issues, but
    require good judgment, weighing thoroughness against efficiency / Decisions often have to be made quickly and always in compliance with
    Sponsor and JHU regulations / These are independent decisions, and when further guidance is required it is obtained from Senior Management,
    the Sponsor and/or the SHPH Office of Research Administration.
  • Develop a monitoring plan of Partners and ensure plan is
  • Track subrecipients requiring A-133 audits / Provide information as required as a result of the audit.
  • Ensure
    Partner's internal controls are in place and spending under agreements are in accordance with sponsor, JHU and Federal regulations / This
    may include site visits and/or desk review of operational systems.
  • Ensure documentation adequately supports the transactions
    incurred overseas-timely verification and certifications.
  • Act as main resource at project closeout; provide guidance and financial
    oversight of the project closeout process.
  • Identify potential accounting problems, research and propose solutions.

  • Continual internal and frequent external international, domestic, and interoffice (within JHU) communications are required in both
    verbal and written forms / These contacts are mainly directed toward problem solving, providing financial reporting, discuss contractual
    issues and provide financial reporting guidance.
  • To perform this job successfully, an individual should have knowledge in the use
    of financial software applications, databases, spreadsheets, and/or word processing.
  • Other ad hoc reports and duties, as

Minimum Qualifications

  • Bachelor's degree.
  • Two years of
    administrative/budgeting experience.
  • Additional education may substitute for required experience and additional related experience
    may substitute for required education, to the extent permitted by the JHU equivalency formula.

Equivalency Formula
: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for
one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is
permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the
respective job. *

Preferred Qualifications

Experience in sponsored research and financial
positions strongly preferred.

Special knowledge, skills, and abilities:

  • Strong MS Excel
  • Knowledge of GAAP, the FAR, and 2 CFR Part 200 (Uniform Guidance).
  • Knowledge of SAP.

The successful
candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment
with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please
contact the HR Business Services Office at target="_blank">[email protected]. For TTY users, call via Maryland Relay or dial 711.

The following additional
provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza
("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to
patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious
exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in
clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against
Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap
(Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or
antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the
pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own
health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

is the Law

Learn more:
Important legal information
rel="noopener" href="" target="_blank">

Facility />School of Public Health - East Baltimore Campus

Personnel Area
School of Public Health

⇐ Previous job

Next job ⇒     


Contact employer

    Johns Hopkins University
    Unregistered user

    Contact employer No phone nuxxxx

    Quick search:


    Type country, region or city



    Employer's info

    Johns Hopkins University
    Unregistered user