Finance Management Specialist - Prairie Research Institute (a1700773) Wanted In Urbana

Published 2017-12-20
Expires 2019-06-18
ID #10983
Finance Management Specialist - Prairie Research Institute (a1700773) Wanted In Urbana
United-states, Illinois, Urbana,
Published December 20, 2017

Job details:

Job type: Full time
Occupation: Finance management specialist - prairie research institute (a1700773)

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Finance Management Specialist

Prairie Research Institute

University of Illinois at Urbana-Champaign

The Prairie Research Institute (PRI), a research and service institute of the
University of Illinois at Urbana-Champaign centrally located between Chicago, St. Louis, and Indianapolis, houses five large scientific
surveys covering a wide range of expertise including biology, water resources, climate, geology, sustainable technology, and archaeology.
PRI's mission is to provide objective, integrated scientific research and service, in cooperation with other academic and research units of
the University of Illinois and elsewhere, that allow citizens and decision-makers to make choices that ensure sustainable economic
development, enduring environmental quality, and cultural resource preservation for the people, businesses, and governments of Illinois.
Learn more at

PRI is
seeking to hire a Finance Management Specialist to manage a portfolio of Institutional Funds (State/GRF and ICR), Self-Supporting
projects/programs, Plant, and Gift Funds; serve as a financial expert in general accounting and budgeting to unit director and a portfolio
of PIs; and serve as an integral component of assigned unit's senior management team and provide a lead role in financial oversight,
reporting, analysis, and guidance/recommendations to this team.

Major Duties and Responsibilities:

  • Work
    with the unit director and senior management team to develop and prepare budgets, including corresponding staffing plans, and other
    supporting documentation. Provide budget approval authority to the unit director, senior management team, and entire portfolio of Principal
    Investigators (PIs) regarding the allowability, budget availability, and scope/applicability for proposed expenditures and funding
  • Serve in a lead role in the execution, monitoring, and overall management of the unit's institutional budget, providing
    the unit senior management team with budget oversight, analysis, and ongoing guidance/recommendations. The senior management team relies on
    the oversight and recommendations from this position to attain critical management decisions on behalf of the unit.
  • Monitor the
    financial position of all accounts within assigned portfolio, including internal financial reporting requirements. Examine financial
    statements for accuracy and conformance to University guidelines. Prepare and modify financial statements to reflect the needs and forecasts
    of unit's senior management team. Serve as author of internal Active Grants financial statements, which provide a more robust representation
    of actual financial position than Banner financial statements are able to provide.
  • Assist unit director, unit senior management
    team, and PRI senior finance team in preparing fiscal year-end adjustments, reports, and allocations.
  • Develop and monitor service
    rates for various self-supporting activities.
  • Coordinate cost share allocations with PRI Pre/Post-Award and HR staff as new awards
    are received, including establishing new cost share activity codes for proper cost share tracking/reporting.
  • Serve as fund manager
    for assigned portfolio of accounts, including review and approval of all personnel, travel, and purchase request transactions through PRI's
    PRIDE and Purchase Request Management system, to ensure and certify that each transaction/expense is accurate, has funding available, is
    within project scope, provides an adequate justification/benefit to the project/University, and is allowable by law and policy. As needed,
    request additional information from unit directors and/or other project/financial managers if the transaction does not appear appropriate or
    reasonable. Recommend alternate sources of funding, or propose other solutions to the requestor, if it necessary to 'deny' a
  • Monitor and evaluate project and fund expenses for appropriateness, including verifying payroll expenses/obligations
    to ensure employees are being paid accurately, and verification of purchasing expenses/obligations for accuracy.
  • Prepare various
    transfers including earning transfers, transfers of revenue, expenditure transfers, and budget transfers as needed.
  • Maximize PRI's
    resources by determining the best source of funds for expenditures, within the constraints of fund accounting.
  • Contact appropriate
    University and external personnel to resolve problems and issues, such as rogue CFOAPALs, budgeting errors, suspense date revisions,
  • Report all legal and ethical issues to the Associate Director of Finance, or the next higher manager, and make him/her aware
    of the ongoing status of all issues.
  • Make recommendations on internal policies/procedures and cost controls/internal controls to
    the Assistant Director of Finance, Fiscal Services.
  • Identify problems with procurement, contracting, and payment activities, and
    work with appropriate PRI, University, and vendor staff members to identify/solve problems.
  •  Bachelor's degree in accounting, business administration, finance, or a related field. Alternate
    degree fields will be considered/accepted if accompanied by equivalent experience (depending on nature and depth of experience as it relates
    to this position).
  •  At least three years of finance experience, including experience in the application of Generally Accepted
    Accounting Principles (GAAP) and researching/solving routine accounting problems.
  •  Proficient with computers, Microsoft
    applications (especially Microsoft Excel), and experience with other software/database tools.
  •  Ability to complete tasks
    accurately, with an acute attention to detail.
  •  Ability to communicate effectively, both written and orally. Ability to work
    effectively with others as well as independently.
  •  Ability to use independent judgment, initiative, and extensive
    experience/knowledge to complete tasks without frequent supervision.
Preferred Qualifications:

  •  Five to ten years of finance experience.
  •  Experience in reviewing and interpreting University guidelines related to
    self-supporting activities.
  •  Experience in interpreting and complying with University, Federal, and State statutes,
    regulations, and policies.
  •  Training in University or fund accounting fundamentals.
  •  A working knowledge of
    Banner, View Direct (Document Direct), and University General and Financial guidelines.

This is a regular full-time academic
professional appointment, renewable annually based upon satisfactory progress in the position and continued funding. The starting date is
negotiable after the closing date. Salary is commensurate with experience.

Applications must be received by December 31, 2017.
Applicants may be interviewed before the closing date; however, no hiring decision will be made until after this date. To apply, please
to complete an online profile and to upload 1) a cover letter that clearly articulates how your qualifications and experience make you a
viable candidate for this position and should address the qualifications listed above, 2) a rsum/CV, and 3) the names and contact
information (including e-mail addresses) of three professional references. All requested information/documentation must be submitted for
applications to be considered. Incomplete applications will not be reviewed.

For further information please contact Lori
Walston-Vonderharr, Human Resources, Prairie Research Institute, at target="_blank">[email protected] or 217-244-2401. The University of Illinois conducts criminal background checks on all job
candidates upon acceptance of a contingent offer.

The University of Illinois is an Equal Opportunity, Affirmative Action employer.
Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit href="" target="_blank"> To learn more about the University's commitment to
diversity, please visit target="_blank">

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